In the world of business IT, we at Cloud360 see that organisations are always looking for efficient solutions. Moreover, every organisation is looking for solutions that are well-integrated across its operations. One migration we often see as a result is the move from Google Workspace (formerly known as G-Suite) to Microsoft 365. However, this migration needs to be carefully planned and executed, something we at Cloud360 specialise in. We are therefore happy to tell you what to expect in this regard.

Microsoft 365 op smartphone

Why switch from Workspace to 365?

Both platforms are popular and good solutions for increased productivity and collaboration in the workplace. So you never really make a wrong choice with either. Still, one tool may be more efficient for a company than another.

For example, we often see the switch to Microsoft 365 from Google Workspace in companies that in practice use many Microsoft applications, such as Word, Excel and PowerPoint. Many users, and therefore employees in the workplace, are more familiar with Microsoft’s software as they are available by default on a Windows computer. As a result, we often see employees choosing these Microsoft tools in practice anyway, rather than similar web applications from Google.

With efficiency and usability in mind, it may therefore be smarter to still opt for Microsoft 365 when you notice this in your business. Microsoft 365 has better integration and collaboration with other Microsoft applications. As a result, a move to Microsoft 365 not only leads to a more streamlined way of working and increased productivity, but is then simply more secure. And surely that is not insignificant either.

Challenges in migrating Google Workspace to Microsoft's 365

While Microsoft 365 and Google Workspace offer essentially many similar benefits, there are significant differences. In doing so, we often hear that organisations run into some problems when they try to perform the migration themselves.

One of the biggest challenges in migrating is the fundamental difference in how emails are managed. For example, Google’s mail server (Google Mail – Gmail) uses labels, while Microsoft Exchange is based on a folder structure. This can lead to confusion, especially for users who have become accustomed to these labels by now. It is therefore important to reconcile these differences and make a choice as to whether the labels should be converted to folders or categories. This will make the transition as smooth as possible.

Another scenario we see a lot at Cloud360 is that users within a company retrieve their mails using Microsoft Outlook, even when Google Workspace is used within the organisation. As a result, you miss out on the benefits of Google Workspace, such as the seamless integration with other tools within the package. That, of course, is a shame.

At Cloud360, we understand that a seamless migration is important. We therefore use specially Microsoft-certified migration tools, guaranteeing a flawless transition.

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The importance of our migration tools

A successful migration relies heavily on extensive knowledge about the platforms being migrated, but advanced migration tools that streamline the process are also key. Certainly the migration from Google Workspace to Microsoft 365 requires really specialist knowledge to make it run smoothly.

At Cloud360, we use migration tools developed specifically for this migration. In the background, we also use various API links to ensure a smooth migration. In doing so, we also take into account and optimise the amount of data being migrated at the same time. In this way, the organisation’s productivity is not disrupted during migration, while the migration is carried out as quickly as possible.

Don't forget the peripheral issues!

A successful migration depends on more factors than just transferring e-mails and files from one platform to another. There are several peripheral issues that are often overlooked in a migration like this. For example, consider printers and scanners that are still configured to send mail through the old Google server. Other good examples are automated apps linked to specific mailboxes or newsletters sent from Google’s server.

At Cloud360, before the migration is carried out, we map out the full migration plan, including the peripheral issues. So we also ensure that these are addressed and are part of the migration process. We help configure devices or update applications. We are always on hand throughout the process to make sure everything goes smoothly, with no nasty surprises. Still have questions during the process? A call or email is no problem at all and we are always readily available for any questions or comments.

Ready to migrate?

Migrating from Google Workspace to Microsoft 365 is a complicated process that requires the necessary experience and expertise to make it run smoothly. At Cloud360, we are familiar with the challenges of this migration and are happy to help. With our knowledge and experience, we guarantee a flawless migration to Microsoft 365. So your organisation can quickly enjoy the benefits of the platform. Already started this migration, but still getting stuck? No problem, we are happy to help you get back on track.

Contact us to discuss how we can help you migrate to Microsoft 365 from Google Workspace.